Document downloads - Setting up the tenancy
Available downloads
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Agreement between the landlord and agent setting out the terms of appointment for the management of property - template
This agreement sets out the terms of appointment between a landlord and agent for the management of a property. It includes detailed explanations of the terms including the service to be provided by the agent; what the agent is authorised to do; communication; undertakings by the client; the remuneration liability of the agent; and arbitration.
This document template is maintained by Paul Walshe of Awdry Bailey & Douglas.
Disclaimer:
Users of this document are responsible for forming their own view as to whether this document and its contents are suitable for use in any particular circumstances. The supply of this document does not constitute legal or other professional advice, nor does it constitute any opinion or recommendation as to how any person should conduct its business or whether any person should or should not enter into any form of contract. Users should, if appropriate, consult their professional advisers as to any such matter. No warranty, express or implied, is given in respect of this document and neither RICS nor the authors shall be liable for any loss or damage of any kind arising directly or indirectly from the use or misuse of this document or from any reliance on it by any person, except to the extent that exclusion of such liability is prohibited by law. -
Tenancy deposit protection certificate
Not all tenancy deposit schemes automatically provide tenants with all the necessary information to comply with regulation 2 of SI 2007/797. Notably, the DPS scheme leaves it to the landlord to supply a substantial amount of this information, and most particularly the information required by reg. 2(g). This is a potential minefield for landlords who have properly registered their deposits and may believe that they are fully compliant with TDP. Many of these landlords have failed to provide appropriate prescribed information to the tenant and they will therefore find themselves in violation of the law in relation to TDP, and subject to the penalties set out below.
This form will fill in the gaps left by the DPS scheme and thereby satisfy the requirements of reg. 2. -
Assured shorthold tenancy agreement - The Dispute Service Ltd
Use these templates to set up an assured shorthold tenancy (AST), where the deposit holder is a member of the The Dispute Service (TDS) and is using the [insurance backed]/[custodial] service provided by TDS. The terms and conditions cover the tenant's and landlord's obligations, and the general obligations applying to both parties. There is provision to add 4 schedules.
Prescribed information: the Housing Act 2004 requires that prescribed information is provided to the tenant. A prescribed information template is available to members of The Dispute Service Ltd. You will need to log in to the TDS website at www.thedisputeservice.co.uk.
Disclaimer
Users of this document are responsible for forming their own view as to whether this document and its contents are suitable for use in any particular circumstances. The supply of this document does not constitute legal or other professional advice, nor does it constitute any opinion or recommendation as to how any person should conduct its business or whether any person should or should not enter into any form of contract. Users should, if appropriate, consult their professional advisers as to any such matter. No warranty, express or implied, is given in respect of this document and neither RICS nor the authors shall be liable for any loss or damage of any kind arising directly or indirectly from the misuse or of this document or from any reliance on it by any person, except to the extent that exclusion of such liability is prohibited by law. -
Assured shorthold tenancy agreement - mydeposits
Use these templates to set up an assured shorthold tenancy (AST), where the deposit holder is a member of Tenancy Deposit Solutions Limited, trading as mydeposits and is using the [insurance backed]/[custodial] service provided by mydeposits. Terms and conditions cover tenant's obligations, landlord's obligations and general obligations applying to both parties. There is provision to add 4 schedules.
This document template is maintained by Robin Stewart of Anthony Gold.
AST agreement instructions: read the instructions fully before using the template.
Prescribed information: the Housing Act 2004 requires that prescribed information is provided to the tenant. A prescribed information template is available to download here.
Disclaimer
Users of this document are responsible for forming their own view as to whether this document and its contents are suitable for use in any particular circumstances. The supply of this document does not constitute legal or other professional advice, nor does it constitute any opinion or recommendation as to how any person should conduct its business or whether any person should or should not enter into any form of contract. Users should, if appropriate, consult their professional advisers as to any such matter. No warranty, express or implied, is given in respect of this document and neither RICS nor the authors shall be liable for any loss or damage of any kind arising directly or indirectly from the use or misuse of this document or from any reliance on it by any person, except to the extent that exclusion of such liability is prohibited by law. -
Assured shorthold tenancy agreement - Deposit Protection Service
Use one of these templates to set up an assured shorthold tenancy (AST), where the deposit holder is a member of the Deposit Protection Service (DPS) and is using the [insurance-backed]/[custodial] service provided by DPS. Terms and conditions cover the tenant's and landlord's obligations, and general obligations applying to both parties. There is provision to add 4 schedules.
Prescribed information: the Housing Act 2004 requires that prescribed information is provided to the tenant. A prescribed information template is available from the Deposit Protection Service.
Disclaimer
Users of this document are responsible for forming their own view as to whether this document and its contents are suitable for use in any particular circumstances. The supply of this document does not constitute legal or other professional advice, nor does it constitute any opinion or recommendation as to how any person should conduct its business or whether any person should or should not enter into any form of contract. Users should, if appropriate, consult their professional advisers as to any such matter. No warranty, express or implied, is given in respect of this document and neither RICS nor the authors shall be liable for any loss or damage of any kind arising directly or indirectly from the misuse of this document or from any reliance on it by any person, except to the extent that exclusion of such liability is prohibited by law. -
Credit check request for residential tenants
It is important to check the ability of any prospective tenant to afford the rent. Use this form to provide details of the tenant to an external credit checking agency.
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Reference request letters for residential tenants
All agents should carry out some form of check into the reliability of any prospective tenant to obey the terms of the tenancy agreement. Use these reference request letters to obtain information from parties who have knowledge of the tenant, including employers and previous landlords. A general letter is available too.
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Tenancy application reference form
Letting agents are under an obligation to ensure that a tenant is solvent. Obtaining proof of identity, employment history and references will allow the agent to build up a picture of the prospective tenant's circumstances. Use this form to obtain the information needed from tenants in order to set up the tenancy.
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Deed of guarantee
Use one of the templates to create a deed of guarantee where a guarantor is required for an assured shorthold tenancy (AST). A copy of the unsigned tenancy agreement should be attached. If the guarantor does not receive a copy of the tenancy agreement that they are guaranteeing, the guarantee may not be enforceable. It may be prudent to ask the guarantor to initial each page of the tenancy agreement.
The deed of guarantee for full liability allows the landlord to pursue each person forming the guarantee for all the costs and liabilities outstanding.
The deed of guarantee for limited liability allows the landlord to pursue each person forming the guarantor for a percentage of the costs and liabilities outstanding.
These document templates are maintained by Paul Walshe of Awdry Bailey & Douglas.
Disclaimer
Users of this document are responsible for forming their own view as to whether this document and its contents are suitable for use in any particular circumstances. The supply of this document does not constitute legal or other professional advice, nor does it constitute any opinion or recommendation as to how any person should conduct their business, or whether any person should or should not enter into any form of contract. Users should, if appropriate, consult their professional advisers as to any such matter. No warranty, express or implied, is given in respect of this document and neither RICS nor the authors shall be liable for any loss or damage of any kind arising directly or indirectly from the use or misuse of this document, or from any reliance on it by any person, except to the extent that exclusion of such liability is prohibited by law. -
UK residential real estate agency
Published September 2017
Effective from 11 September 2017
With the increased focus on the need for ethical practice and transparency in the residential property market this RICS professional statement sets out clearly the responsibilities of residential property agents to ensure they are working to the highest ethical and professional standards.
The 5th edition of the Blue Book, UK Residential Property Standards, has been archived as it has been superseded by the 6th edition. -
Section 21 checklist
The section 21 checklist covers factors to consider when serving a section 21 notice.
This checklist is provided as a sample only. It is the user’s responsibility to check and adapt this as necessary to suit the particular instruction and prevailing circumstances.